Venue Rental Contract

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The text below is a sample of the Terms and Conditions of a typical Venue Rental Contract

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1. The rules and policies listed in this Contract are necessary for the safety of all persons in the Venue and for the protection of the Venue’s facilities. Renter acknowledges that they have carefully read and understood all the terms, conditions, rules and policies outlined in this Contract and agree to abide by them. Renter agrees to contact Starbright immediately when any questions or concerns arise.

2. Renter is responsible for the enforcement of the terms, rules, and policies of this Contract, and for actions of all persons associated with Renter’s use of the Venue, including Renter’s officers, directors, agents, employees, volunteers, performers, presenters, crew members, audience members, and event participants.

3. Starbright shall provide the Renter with a Rental Schedule document (“Rental Schedule”), which is hereby incorporated and made part of this Contract. The Rental Schedule shall specify the exact dates and times that the Renter shall have use of the Venue (“Rental Period”). The Rental Schedule shall also list the equipment or systems (“Equipment”) and personnel provided by Starbright to the Renter during the Rental Period. The Renter agrees that Starbright will deliver the Rental Schedule to the Renter online or by email. From time to time, Starbright may revise the Rental Schedule based on Renter request and Starbright will provide the revised Rental Schedule to the Renter online or by email. A revised Rental Schedule shall supersede any previous Rental Schedule.

4. Starbright agrees to provide the Venue with a stage, 142 seats, dressing room, restrooms and foyer for the Renter’s use during the Rental Period.

5. Renter will have access to the Venue, Equipment and personnel during the Rental Period only.

6. Renter shall pay Starbright a deposit equal to $1,000 or 20% of the total listed on the Rental Schedule, whichever is greater (“Deposit”). The Deposit does not count toward the rental fee. The dates listed in the Rental Schedule are only reserved once the Deposit transaction clears. Starbright shall have no obligation to hold the dates listed in the Rental Schedule reserved for the Renter until such a time that the Deposit transaction clears. Starbright may apply this Deposit to cover rental time overages, excessive cleaning costs, damages, or any other unexpected fees incurred, but not otherwise paid by the Renter. If not used, the Deposit will be returned to Renter within 30 calendar days after the end of the Rental Period. If the rental does not occur for any reason, then the Deposit will not be refunded.

7. If a Deposit refund check is issued, it shall be made payable to the Renter and can be mailed to the Renter upon request. Starbright will not issue or mail a Deposit refund check to anybody other than the Renter.

8. Renter agrees to pay Starbright all fees for the Venue rental, labor, services, materials and equipment as specified in the most recent Rental Schedule.

9. In the event the Renter requests any personnel, services and equipment beyond those explicitly listed on the Rental Schedule, then Renter shall be responsible for paying any additional charges for the requested personnel, services and equipment. It is the Renter’s responsibility to obtain the rates for any additional personnel, services and equipment from Starbright prior to requesting the additional personnel, services and equipment. Not knowing or not understanding the costs does not in any way relieve the Renter of the responsibility for paying the incurred costs. Renter agrees to pay all charges no later than 30 calendar days after the end of the Rental Period.

10. Starbright makes no warranties, comments, or judgments regarding whether Venue, Venue’s facilities and equipment, or any additional equipment brought in by Starbright at the Renter’s request, or Starbright’s employees, or Starbright’s contractors will be suitable for, or fulfill the artistic requirements of, or match the design direction, or fulfill the technical requirements, or meet the needs of the Renter. Starbright assumes no responsibility for, and makes no guarantees regarding meeting or fulfilling, in whole or in part, the Renter’s design, business, production, technical or artistic goals.

11. Renter shall not have access to, enter, or use any areas of the building not explicitly included in this Contract. Renter shall not have access to classrooms, hallways leading to classrooms, or areas occupied by Starbright School students Monday-Friday, 7:30am-6:30pm (hereafter referred to as “School Hours”). Renter, Renter’s officers, directors, agents, employees, volunteers, performers, presenters, crew members, audience members, and event participants shall not interfere with any Starbright School operations during School Hours. Renter agrees that as a matter of law, Renter, Renter’s officers, directors, agents, employees, volunteers, performers, presenters, crew members, audience members, and event participants are not allowed to have any contact with Starbright School students.

12. Renter shall notify Starbright in writing of any cancellations, additions, changes of dates, times, services, labor, equipment, or types of use, at least 60 days in advance of the date affected by the change. In the event the Renter cancels any date, time, service, labor or equipment listed in the Rental Schedule without providing Starbright with a written notice at least 60 calendar days prior to said date, Renter agrees to pay Starbright all fees for said date, time, service, labor and equipment as specified in the Rental Schedule.

13. Rental time and labor are billed in whole hours only. Any portion of an hour used will be charged as a whole hour. If the sound system and/or the lighting system are used on a particular day, they are billed for the total number of hours that the Venue is used on that particular day.

14. Starbright shall provide a Venue Manager. The Venue Manager’s time is billed for all the hours of the Rental Period and any additional hours the Renter is present in the Venue beyond the Rental Period. The Venue Manager is only responsible for unlocking doors at the start of the Rental Period, answering the Renter’s questions related to the Venue, serving as Starbright’s point of contact for the Renter during the Rental Period, verifying that the Renter is in compliance with the terms of this Contract, and representing Starbright’s interests during the Rental Period. If Starbright is providing additional personnel, then the Venue Manager will supervise said personnel. The Venue Manager is not obligated to perform any labor for the Renter or to serve in any crew position. As a courtesy only, and not as a matter of contractual obligation, the Venue Manager may perform some basic technical tasks such as turning on a stage wash or turning on a microphone. However, the Venue Manager does not remove the need for technicians or crew members, including, but not limited to, a Sound Engineer and a Light Board Operator. The Renter acknowledges that Starbright has advised the Renter that a minimum of two technicians provided by Starbright are needed to run an event. If the Renter declines Starbright’s offer to provide two technicians, then the Renter assumes complete responsibility for issues resulting from the event being short staffed.

15. The Renter may request Starbright to provide additional personnel. Any and all such requests must be made in writing and must be received by Starbright no less than 30 calendar days prior to the start of the Rental Period. Starbright is responsible for providing only the personnel explicitly listed in the Rental Schedule and only for the hours listed. The Renter is responsible for providing all other personnel that the Renter requires for the event, which may include such positions as Stage Manager, House Manager, Ushers, Supervisors of Minors, Box Office Staff, Security, Stagehands, Followspot Operators or any other event staff.

16. Renter shall provide to Starbright, in writing, the event’s logistics and technical needs no later than 30 calendar days prior to the start of the Rental Period. If the Renter has a Technical Rider, or the Renter’s performers or presenters have provided Renter with a Technical Rider, or other description of their needs, then the Renter shall provide a copy of said Technical Rider to Starbright no later than 30 calendar days prior to the start of the Rental Period. Starbright does not guarantee that all logistical or technical requirements can be met. Starbright shall discuss with Renter all logistical and technical needs and upon Renter’s request provide an estimate of the costs associated with meeting said requirements.

17. Renter shall provide to Starbright all media which the Renter desires to be played, displayed, or otherwise used during the Renter’s event, including, but not limited to audio, video, images, slide shows, speaker support presentations, light cues, show control, or other computer files, no later than 7 calendar days prior to the start of the Rental Period. Renter must deliver all media to Starbright via cloud-based file sharing service (for example, Google Drive or Dropbox), on a flash drive, or on an external hard drive. If the total combined size of all files to be delivered exceeds 1 GB, then the delivery must be on an external flash drive or hard drive. External drives must be compatible with the Windows operating system and must support USB 3.0 connection. Starbright shall not accept computer files delivered on any media other than specified above. Starbright shall not accept links or URLs to audio or video streamed by YouTube, YouTube Music, Spotify, or other similar streaming services or websites. Renter is responsible for contacting Stabright and obtaining the specifications for file formats and technical parameters of all media prior to delivery. Starbright shall not be responsible for playing back, displaying, formatting, converting, or utilizing files that do not match Starbright’s specified file formats or do not meet Starbright’s technical specifications. Starbright shall not be responsible for the technical or artistic quality of any files delivered by the Renter. Starbright shall not be responsible for any playback issues, display issues, or any errors related in any way whatsoever to the media files delivered by the Renter. The Renter shall be solely responsible for delivering media that meets Starbright’s format requirements, technical specifications, and is free of defects.

18. Starbright shall have the right to require the Renter to provide specific personnel that in Starbright's sole judgment is needed to adequately and safely support the Renter’s event. Said personnel may include personnel required for loading in, setting up, programming, operating, or loading out any equipment at the Venue, for moving scenery, for providing security, for managing the audience, for supervising event participants, or for performing other tasks related to the set up, operation, or clean up of the Renter's event. Upon Renter’s request, Starbright may assist the Renter in hiring said personnel. If the Renter requests that Starbright provides said personnel, then Renter shall make such requests in writing at least 30 calendar days prior to the start of the Rental Period. The Renter shall be responsible for all labor costs, including all incurred overtime, double time, meal penalties, or any other penalties. If Starbright informs the Renter about the personnel that in Starbright's sole judgment is needed to adequately and safely support the Renter’s event, but the Renter fails to provide said personnel, then the Renter's event shall not be started. Renter shall only provide personnel who possess the skill and experience to safely perform their duties at the Venue. If the Renter is providing any personnel, Starbright shall have the right to disqualify any personnel, if in Starbright’s sole judgment said personnel does not possess adequate skills to perform their duties, to safely work at the Venue, or to safely use Venue’s equipment.

19. Renter must provide one person to serve as the Stage Manager, whose responsibilities shall include interfacing with performers, controlling stage activities before and during the event, and communicating from backstage to the control booth.

20. If the event includes an audience of more than 10 people, then Renter must provide one person to serve as the House Manager. This person must be at least 18 years old. The House Manager responsibilities shall include opening the Venue’s front doors to allow the audience to enter at the start of the event; overseeing the audience as they enter the foyer and the auditorium; assisting audience members in finding their seats; performing any necessary audience control duties to ensure orderly conduct in the foyer and in the auditorium; managing the audience as they exit the auditorium during any intermissions and after the end of the event; and communicating with the Stage Manager and to the control booth. When the Venue’s front doors are unlocked, the House Manager is responsible for monitoring the front doors and shall not leave the front doors unattended at any time.

21. If the event includes an audience of more than 20 people, then Renter must provide an usher or ushers to assist the House Manager in seating the audience and controlling the crowd. A minimum of one usher is required for an audience of 20 to 70 people, and a minimum of two ushers are required for an audience of more than 70 people.

22. If the Renter’s event includes minors as participants, then the Renter must provide responsible adult Supervisors (who must be over the age of 18 years old) whose responsibility will be to supervise all minors at all times that said minors are present at the Venue. One adult supervisor is required for every eight minors between ages 8 and 18 years old (1:8 ratio) and one adult supervisor is required for every six minors under the age of 8 years old (1:6 ratio).

23. The Renter, the Renter’s designated Stage Manager, House Manager, Ushers, Supervisors of Minors, and all members of the Renter’s crew must all be present, without exception, for a safety briefing conducted by Starbright. This briefing shall be conducted during the first 15 minutes of the Rental Period, unless scheduled for an alternate time by mutual written agreement between Starbright and the Renter.

24. Renter must carry Commercial General Liability insurance for the duration of the Rental Period and must provide a Certificate of Insurance to Starbright no later than 30 calendar days prior to the start of the Rental Period. The Certificate of Insurance must list the Renter as the insured entity. The insurance policy’s effective dates must completely cover the Rental Period. The insurance must be an occurrence policy and provide at least the following minimum coverage:  Each Occurrence: $1,000,000; Damage to Rented Premises: $300,000; Medical Expenses: $5,000; Personal and Adv Injury: $1,000,000. The Certificate of Insurance must show an accurate description of the Renter’s event, list the total number of event participants and audience members, and list the event location as “1770 W. Campbell Ave, Campbell, CA 95008”. The Certificate of Insurance must list the certificate holder as “Starbright School, Inc., 4645 Albany Drive, San Jose, CA 95129” and list the additional insured as “Starbright School, Inc., 4645 Albany Drive, San Jose, CA 95129”.

25. Renter has examined the Venue prior to the start of the Rental Period and found the Venue to be in good repair and free of damage. This inspection shall include: stage structure, stage floor covering, all drapes (soft goods), audience chairs, floor coverings, wall surfaces, doors, cyc wall, lighting fixtures, restroom fixtures, restroom mirrors. Renter acknowledges the current condition of the Venue at the start of the Rental Period. Renter is responsible for documenting any deficiencies present at the start of the Rental Period, and Starbright is responsible for either signing such documentation to acknowledge the deficiencies, or correcting the deficiencies prior to the start of the Rental Period.

26. Renter acknowledges that the Venue contains equipment which is sensitive, fragile and can be easily damaged. Renter has examined the Venue’s equipment prior to the start of the Rental Period and agrees that all equipment is in fully working order and in excellent condition. This inspection shall include lighting equipment, audio equipment, rigging equipment, communications equipment, special effects equipment, stage equipment and computer equipment. Renter is responsible for documenting any deficiencies present at the start of the Rental Period, and Starbright is responsible for either signing such documentation to acknowledge the deficiencies, or correcting the deficiencies prior to the start of the Rental Period.

27. Renter shall not cause damage, through either willful actions or negligence, to any Venue facilities or equipment. Renter agrees that at the end of the Rental Period, the Venue and all equipment shall be returned to Starbright in the same condition as at the start of the Rental Period.

28. Renter must obtain Starbright’s permission to operate, rearrange, relocate, or tamper with any of Venue’s equipment including lighting, sound, soft goods, stage equipment, rigging and computers. Misuse of equipment can create serious risks to people’s safety, cause damage to the equipment, and cause damage to the Venue. Only personnel authorized by Starbright is allowed to operate any of the Venue’s equipment.

29. If the Renter wishes to perform any rigging work in the Venue, then the Renter must employ professional riggers, who possess the expertise and necessary certifications to perform said rigging work.

30. Renter shall be held fully responsible and liable for any damage to Venue facilities or equipment, caused by Renter’s officers, directors, agents, employees, volunteers, performers, crew members, audience members, or event participants. Renter shall, at its sole expense, fully repair any damage to the Venue; fully repair any damaged equipment; or replace damaged equipment with brand-new equipment. This shall include, but is not limited to: (a) paying for the services of any contractors, technicians or vendors to repair the damage; (b) purchasing new equipment and paying for the installation of new equipment; (c) reimbursing Starbright for time and materials used by Starbright to repair the damage or manage the repair by others; (d) reimbursing Starbright for any losses resulting from the damage. Starbright at its sole discretion shall determine the acceptable method of either repair or replacement, and shall at its sole discretion select the contractors or technicians to repair the damage, vendors to replace the damaged equipment, and acceptable models of replacement equipment.

31. Renter agrees to keep all areas of the Venue clean and orderly at all times during the Renter’s use of the Venue. Renter agrees to properly dispose of all food, trash and garbage at the end of each rental day. If the Rental Schedule includes Janitorial Service on a given date, then Starbright agrees to clean and restock the restrooms, empty trash bins, and vacuum the floors on that given date. Janitorial Service is performed after the Renter leaves the Venue on that given date, unless an alternate schedule is agreed upon in writing.

32. During load in, setup, rehearsals, and load out only personnel directly involved with said functions are permitted in the Venue. Guests and public access is not allowed.

33. Security cameras are installed in the exterior and interior areas of the Venue, including entry doors, foyer, stage, auditorium, control booth, dressing rooms, storage room, and hallways. The security cameras continuously record video during the entire Rental Period and may be monitored remotely by Starbright. The security camera feeds and video footage is used by Starbright to ensure safety and security of the Venue. Starbright reserves all rights to use security camera feeds and video footage and may provide this video footage to law enforcement, insurance companies, or parties to any dispute, in the event of any incident, safety violation, damage to the Venue, injury, dispute, legal action, claim, violation of any provision of this Contract, or illegal activity. Renter has the right to request that security cameras be turned off in specific areas of the Venue, under the condition that any such areas will not be accessible to the public during the Rental Period. Such requests must be received by Starbright in writing at least 24 hours before the start of the Rental Period. Upon receiving such a request, Starbright shall review the Renter’s request and will notify the Renter if the request can be accomodated. Security cameras in any publicly accessible area cannot be turned off. Renter shall not have any rights to the security camera feeds or video footage and Renter may not request access to the camera feeds or a copy of the footage.

34. Renter shall fully comply with applicable federal, state, county and local codes, regulations, and ordinances, including orders issued by the Department of Public Health. Renter is responsible for ensuring that Renter’s officers, directors, agents, employees, volunteers, performers, presenters, crew members, audience members, and event participants comply with applicable federal, state, county and municipal codes, regulations and ordinances, including orders issued by the Department of Public Health. If the Renter’s actions during the Rental Period cause a violation of any codes, regulations, ordinances, or orders; or if the Renter’s actions during the Rental Period cause a fine to be issued to the Renter or to Starbright by any governing authority, then the Renter shall be solely responsible for paying the full amount of any fines and solely responsible for the full amount of all costs incurred by Starbright to correct any violations.

35. Renter shall not exceed the occupancy limits of the Venue.

36. Renter shall not at any time remove, block, or obstruct any fire lanes, emergency exits, hallways, emergency egress routes, exit signs, or fire extinguishers. If the Renter modifies the Venue in any way, or installs temporary platforms, stairs, staging, soft goods, scenery or equipment, then the Renter is solely responsible for (a) ensuring that all such temporary installations do not violate building codes or fire regulations; and (b) installing any handrails, exit signs or other safety features as may be required by code.

37. “Load In” shall be defined as the process by which the Renter brings Renter’s scenery, props, equipment, costumes and other materials into the Venue.

38. “Load Out” shall be defined as all work necessary to remove all materials brought into the Venue by the Renter during the Rental Period and to restore the Venue to the same condition as at the start of the Rental Period. Renter shall perform the Load Out in full compliance with the instructions provided by Starbright. Load Out shall include, but is not limited to the following:  (a) restoring all lighting instruments to their original location, circuit, color and focus; (b) restoring all rigging to its original location, trim, and condition; (c) restoring all soft goods to original location and condition; (d) moving any other equipment to its original locations. As part of Load Out, Renter agrees to remove and properly dispose of all sets and materials brought into the Venue, unless Renter receives specific permission from Starbright to leave certain materials behind. All labor and materials required for Load Out shall be provided by and paid for by the Renter. Load Out shall be deemed completed only once accepted and approved by the Starbright. If Renter fails to complete the Load Out in a manner accepted and approved by Starbright, then Starbright will bill Renter for any costs and labor required to complete the Load Out and Renter agrees to pay for any such costs.

39. Renter agrees to Load In only during the Rental Period and complete the Load Out by the end of the Rental Period.

40. The Venue is located on a school campus and is a family-friendly venue. The Renter understands and agrees that “adult entertainment” events are not permitted at the Venue. Events cannot contain nudity, sexual acts, sexually suggestive imagery, sexually suggestive language, extreme violence, gore, firearms, illegal drug use, obscenity, profanity, hate speech, or other similar content that could be offensive to the local community. If the Renter’s event contains any such elements (no matter how minor), then it is the Renter’s responsibility to (a) provide a copy of the event content (such as a script or a video recording) to Starbright for review at least 60 days prior to the Rental Period, (b) discuss with Starbright whether said content is appropropriate for presentation at the Venue, and (c) obtain Starbright’s written permission to present said content at the Venue. If the Renter fails to obtain Starbright written permission and proceeds to present content that Starbright, at its sole discretion, determines to be in violation of this clause, then Starbright shall have the right to immediately stop the Renter’s event already in progress at the Venue and cancel Renter’s future events at the Venue. In case of such event interruptions or cancellations, Starbright shall not be obligated to issue any refunds to the Renter, Starbright shall not be liable for Renter’s losses, and Renter shall be obligated to pay all fees due under this Contract in full.

41. Renter may display their event’s publicity information and signage at the Venue during the Rental Period only.

42. Any and all decorations, furniture, equipment, scenery, props, posters, programs, publicity information, signage, food and beverage service items, or any other materials brought to the Venue or installed by the Renter (hereafter collectively referred to as “Materials”) (a) may not damage, permanently alter, stain, or discolor any part of the Venue, building, sidewalk or Kirkwood Shopping Plaza; (b) may not present a danger to the public; (c) may not obstruct pedestrian or vehicle traffic; (d) may not interfere with the daily operations of Starbright or the Kirkwood Shopping Plaza; (e) may not violate any laws, codes or ordinances; (f) may not contain depictions of nudity, sexual acts, violence, gore, sexually suggestive imagery or language, expletives, firearms, illegal drugs, obscenity, profanity, discriminatory imagery or language, racist imagery or language, or hate speech; (g) may not promote scams, fraud, “pyramid schemes”, “ponzi schemes”, or cults.

43. By the end of the Rental Period, the Renter must remove all Materials from the Venue and restore the Venue to the same condition as at the start of the Rental Period. Renter shall clean and remove any residue and repair any damage resulting from said Materials. This shall include, but is not limited to: (a) completely remove all adhesive tape or any other mounting hardware or mounting methods; (b) completely clean any adhesive residue on any part of Venue, building, windows, sidewalk; (c) patch all nail holes, screw holes, pin holes or any other holes; (d) touch-up paint in all areas where surfaces have been damaged, stained, scratched, discolored or patched by the installation or removal of Materials.

44. By the end of the Rental Period, the Renter must place all trash in provided containers or remove it from the Venue. Additional charges apply for storing Renter’s Materials before or after the Rental Period; or for reopening the Venue at a later time or date to clean up or to remove Materials.

45. Starbright reserves the right, at its sole discretion, to deny the Renter permission to use Materials, or remove any Materials, if at Starbright’s sole determination said Materials violate any conditions of this Contract.

46. Food, candy, gum, and beverages are not allowed on the stage. Prop food and beverages must be made out of substances that will not leave any stains or residue on the stage floor or the drapes. Prop food and beverages may be used only if approved by Starbright in advance. Water in tightly closable bottles is allowed for performers on stage.

47. FOOD, CANDY, GUM, AND BEVERAGES ARE STRICTLY PROHIBITED in the auditorium, the audience seating area and the control booth. Water in tightly closed containers is allowed.

48. STORING, SELLING, SERVING, AND CONSUMING ALCOHOL IS STRICTLY PROHIBITED anywhere inside, in front, or behind the Venue at any time.

49. SMOKING IS STRICTLY PROHIBITED anywhere inside, in front, or behind the Venue at any time.

50. For fire safety reasons, Starbright STRICTLY PROHIBITS the use of any pyrotechnic effects, flash paper, flash pots, squibs, fireworks, sparklers, open or closed flame, candles, lighters, matches, and any other special effects that include any type of flame, explosion, or combustion.

51. The use of GLITTER IS STRICTLY PROHIBITED. If Renter uses glitter, or allows glitter to be used, in any amount, anywhere in the Venue during the Rental Period, then the Renter agrees to pay Starbright a $10,000 cleaning fee. 

52. Renter agrees that certain effects or substances may damage, soil, stain, or affect Venue’s facilities, finishes, or equipment; and are difficult, expensive, or impossible to clean or remove from the Venue’s facilities, finishes or equipment. These effects or substances include, but are not limited to (1) confetti, glitter, streamers, confetti-type effects; (2) balloons; (3) sand, mud, grass, soil, pellets, grain, powder; snow, ice, substances consisting of small particles; (4) food, spices, drinks; (5) water, liquids, chemical solutions; (6) paint, primer, paint-type substances; (7) smoke, fog. Renter agrees to fully disclose to Starbright any intent to bring in or utilize such effects or substances, and obtain Starbright’s approval before bringing in or utilizing such effects or substances. In the event such effects or substances damage, soil, stain or affect Venue’s facilities, finishes, or equipment, Renter shall be held fully responsible and liable and shall reimburse Starbright for all cleaning or repairs costs that Starbright, at its sole discretion, deems necessary.

53. Renter shall not bring or allow anyone to bring animals (with the exception of trained service animals), birds, or insects (“Animals”) into the Venue. Acts or events that involve Animals are prohibited. Exceptions are valid only if they are communicated in writing. The Renter shall be solely responsible for the safety and wellbeing of the Animals while they are in the Venue and shall be solely responsible for completely mitigating, to Starbright’s satisfaction, any soilage or damage caused by the Animals to the Venue. Renter shall notify Starbright in writing at least 60 days prior to the start of the Rental Period if the Renter or Renter’s officers, directors, agents, employees, volunteers, performers, presenters, crew members, or event participants require service animals to be brought into the Venue, so that Starbright has sufficient time to make arrangements for the safety and wellbeing of all animals.

54. Venue does not have facilities for scenery construction or painting. Construction work which generates sawdust or other debris is not permitted.

55. Renter is responsible for the cost of all consumables, whether purchased by Starbright specifically for the Renter’s event or provided from Starbright's stock, such as hazer fluid, fog fluid, snow machine fluid, bubble machine fluid, dry ice, adhesive tape in excess of one roll total, tie-line in excess of 50 feet, batteries in excess of 10 count, 3M Command hooks, lighting filters beyond those already installed in Venue's Rep Plot, or other similar theatrical consumables.

56. Renter must not attach any item to any walls, floors, ceilings, or acoustic panels inside the auditorium (audience seating area), on the stage, or in the classrooms (dressing rooms). Renter must obtain approval from Starbright before attaching any item to any building’s surface in the lobby or hallways. Staples, nails or screws may never be used for attachment to any building’s surface.

57. Samples of event programs and other materials to be distributed to the audience must be provided to Starbright at least 48 hours prior to the event to assure that both Starbright and Renter are operating with the same understanding of the event and related activities.

58. If Renter is selling any tickets, refreshments, or merchandise during their event, then the Renter shall obtain any necessary sale permits and provide staff to handle the sales.

59. The Renter acknowledges that Starbright contracts with a third-party Internet service provider or providers to provide Internet connectivity at the Venue. If the Renter has requested an Internet connection for the purposes of a livestream, Starbright shall provide a direct Ethernet connection to the Internet service provider’s modem or network gateway located on Starbright’s premises. Neither Starbright nor the Internet service provider or providers make any warranties, expressed or implied, regarding the available bandwidth, quality of internet connection, and/or the availability of an uninterrupted Internet connection. The Renter acknowledges that any Internet service provider or providers could experience bandwidth fluctuations and/or a loss of Internet connectivity and that such events are completely outside of Starbright’s control. The Renter agrees to assume all risks associated with bandwidth fluctuations and/or loss of Internet connectivity during the Renter’s event. Renter agrees that Starbright shall not be liable in any way whatsoever for any bandwidth fluctuations and/or loss of Internet connectivity during the Renter’s event. The Renter further agrees that bandwidth fluctuations and/or loss of Internet connectivity for any period of time during the Renter’s event shall not entitle the Renter to any discounts or refunds, in whole or in part, of any fees due to Starbright.

60. All events at the Venue reflect on the Venue's reputation and affect future attendance. The Venue respects its audiences by starting the events at the advertised time and asks the Renter to support that policy. Starting time of any event should not be delayed simply because “more people might be coming” or because of late rehearsals.

61. Renter must accommodate all wheelchair requirements in designated wheelchair locations (1st row) and may not exceed the maximum auditorium seating capacity of 142. No standing room is allowed. Portable chairs, wheelchairs, strollers, or any other objects may not be placed in any aisle or doorway; and may not obstruct any hallway or exit route. Renter is responsible for discussing their needs with Starbright at least 15 calendar days prior to the start of the Rental Period.

62. Starbright allows food and beverage services only in the lobby; or in the auditorium when the seating system is completely stowed away. No food or beverages are allowed in the auditorium when the seating system is extended into the “theater seating” configuration. If the Renter wishes to provide any food or beverage services at any time during the Rental Period, the Renter shall make specific arrangements with Starbright at least 15 calendar days prior to the start of the Rental Period. If, with Starbright approval, the Renter provides food and beverage service, Renter must also provide a minimum of 2 ushers and ensure that no food or beverage is allowed into the auditorium when the seating system is extended into the “theater seating” configuration. Renter shall be responsible for complete cleanup of any areas used for food and beverage service. Renter must pay for any additional cleanup required.

63. All food and beverage items and other trash must be placed in provided trash cans. Trash which exceeds trash can capacity must be removed from the building by Renter and placed in the large trash bins located behind the building.

64. All sales of merchandise, all lobby displays, and all outside vendors must be identified by Renter and approved by Starbright at least 14 calendar days hours prior to the start of the Rental Period. No more than four tables, 6-foot long each, may be set up in the foyer. This includes all tables for tickets, refreshments, merchandise, auction items, displays, etc.

65. Renter is responsible for any equity waivers. Renter is responsible for obtaining the legal rights to all material that the Renter chooses to present, including, but not limited to legal rights to any scripts, designs, music, audio recordings, video recordings, artwork, and photographs.

66. Renter grants Starbright the right to take photographs or make video recordings inside the Venue during the Rental Period. Renter grants Starbright the right, in perpetuity, to display and use such photographs or video recordings for the limited purpose of demonstrating an example of an event that occurred in the Venue. To ensure that time-sensitive information is protected, the Renter may exercise the option to temporarily embargo the photographs or video recordings for a period of up to 3 months from the end date of the Rental Period. Any embargo must be communicated to Starbright in writing.

67. Renter shall indemnify, defend (including attorney’s fees), and hold harmless Starbright and its officers, directors, agents, employees and volunteers from and against any and all claims, damages, demands, suits, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from Renter’s use of the Venue or Renter’s event at the Venue.

68. The date for performance of either party’s obligations hereunder shall be postponed to the extent any event of force majeure delays the commencement or completion of the performance of the obligations of either party hereunder, provided such party uses its best efforts to mitigate the effects of such force majeure. “Force Majeure” is defined as fire, explosion, earthquake, flood, interruption of utilities (including, without limitation, water, gas, sewer and electricity), weather-related events, acts of God, accidents, leaks, breakage, strikes, governmental action, act of terrorism, epidemic, pandemic, or any other event beyond Starbright’s reasonable control.

69. Any and all notices, communications and demands required or desired to be given hereunder by either party hereto shall be in writing.